Accelerate productivity, prioritize tasks, and collaborate seamlessly with Motion - the AI tool combining a calendar, project manager, and meeting assistant. Trusted by 20,000 businesses, try it free!

Our Verdict

Motion is a dynamic force in the productivity app landscape. With its AI-driven scheduling prowess, seamless integration of task and project management, and a user-friendly interface, Motion is a powerhouse for optimizing day-to-day operations. The app's ability to adapt to unexpected tasks and streamline diverse productivity tools sets it apart. While some limitations exist, such as a reliance on Google or Outlook, Motion's potential time-saving benefits, intuitive design, and positive user testimonials make it a compelling choice for individuals and teams striving for enhanced efficiency in their work routines.

Overview of Motion

Our team recently immersed itself in the intricacies of Motion, a productivity application that marries task management, project coordination, and meeting scheduling with the finesse of artificial intelligence (AI). This thorough exploration aims to unravel the layers of Motion's capabilities, providing you with a comprehensive understanding of its features and functionalities.

AI-Based Scheduling Tool

The star feature of Motion is undeniably its AI-based scheduling tool. Imagine a digital assistant that not only helps you organize your day but also adapts dynamically to unforeseen challenges. We put this to the test by entering a mix of personal and work-related tasks with varying priorities and deadlines. Motion's AI algorithm effortlessly prioritized and scheduled these tasks on our calendar, creating an intelligently optimized plan.

During testing, we intentionally introduced unexpected tasks to observe Motion's adaptability. True to its promise, the AI promptly reshuffled our calendar, accommodating the emergent tasks seamlessly. This not only saved us valuable time but also relieved the typical headache of manual rescheduling.

Universal Calendar Syncing


Motion eliminates the siloed nature of calendars by offering universal syncing capabilities. Our team, accustomed to using both Google Calendar and Microsoft Outlook, imported data effortlessly into Motion. The color-coded blocks on the calendar not only differentiated native tasks from those imported but also provided a visual cue for easy identification.

For a practical assessment, we synchronized our personal calendar with Motion. The seamless integration allowed us to view all events, work-related or personal, in one centralized location. This not only decluttered our digital space but also facilitated a holistic view of our schedule.

Task Management Efficiency

Motion's task management system is designed for efficiency, offering a plethora of features. Creating tasks and sub-tasks, setting due dates, adding notes, attaching files – the functionality is exhaustive. In our trial, we meticulously organized personal projects, assigning sub-tasks, setting deadlines, and attaching relevant documents.

One notable aspect is the ease with which we shared tasks with teammates. By adding them as watchers or assigning specific tasks, collaborative project management became a breeze. This collaborative spirit significantly enhanced our team's cohesion and project progress tracking.

Meeting Scheduler


The Meeting Scheduler within Motion stands out as a robust feature, simplifying the often cumbersome process of scheduling meetings. In our test scenario, we initiated a virtual team meeting, inviting attendees, choosing a suitable time and date, and adding a location. The Meeting Scheduler's built-in to-do list proved invaluable in keeping track of meeting-related tasks.

We were impressed by the streamlined process that the Meeting Scheduler facilitated. It not only reduced the time spent on back-and-forth communication but also ensured that every aspect of the meeting, from scheduling to task allocation, was seamlessly integrated into the Motion platform.

Focus Time, Timeboxing, & Pomodoro Timers

Motion goes beyond basic scheduling with features like Focus Time mode, timeboxing, and Pomodoro timers, aiming to enhance productivity. During our trial, we engaged the Focus Time mode to set boundaries between meetings and work sessions. This feature proved effective in maintaining a balance and control over our time.

Timeboxing, another notable feature, allowed us to break down lengthy tasks into manageable chunks. This not only made tasks more approachable but also contributed to heightened efficiency. The Pomodoro timers, providing periodic breaks, ensured sustained focus throughout work sessions.

Motion Project Management


While Motion isn't explicitly positioned as a project management tool, its project management capabilities are noteworthy. In the team plan, it exhibited a clean interface reminiscent of established project management tools like Trello, ClickUp, or Asana. We explored the project management aspect, creating tasks, assigning team members, and monitoring progress.

The quick Kanban sub-tab toggle added a layer of flexibility, allowing us to seamlessly transition between progress and planning views. This dynamic interface, akin to a Gantt chart effect, provided a unique perspective on project timelines and task dependencies.

Pricing and Plans

Before delving deeper into Motion's features, it's crucial to consider its pricing and plans. Motion offers a 7-day free trial, providing users with an opportunity to explore its capabilities risk-free. For individual users, the starting price is $34 per month, while team plans begin at $20 per month. This pricing structure positions Motion as a competitive player in the productivity app arena.

Our team found the pricing reasonable considering the extensive feature set Motion offers. The flexibility to choose between individual and team plans caters to a diverse user base, from freelancers to large organizations. The 7-day free trial ensures that users can experience Motion's capabilities firsthand before committing to a subscription.

Pros and Cons of Motion

In the vast landscape of productivity tools, Motion stands out as a versatile solution with an array of advantages and some considerations. Our exploration of Motion's features has revealed a spectrum of pros and cons that users should weigh when considering its integration into their workflows.


Comprehensive Management: Motion excels in providing a holistic approach to productivity, seamlessly managing calendars, meetings, and projects. This integration streamlines tasks of your day-to-day life, eliminating the need for juggling multiple tools for different purposes. Our team found the ability to centralize these functions within Motion to be a time-saving and organizational boon.

Task Prioritization: At the heart of Motion is its AI-driven scheduler, a robust tool for task prioritization. During our testing, we were impressed by how effortlessly the algorithm prioritized tasks, adapting to changing priorities and deadlines dynamically. This feature not only enhances efficiency but also ensures that users focus on what matters most.

Resolves Calendar Conflicts: Motion's AI capabilities extend beyond initial scheduling. In the face of unexpected tasks or emergent events, the app excels in automatically reshuffling calendars. This hands-free approach to resolving conflicts saves users from the tedious process of manual rescheduling. Our team experienced a significant reduction in scheduling stress, allowing us to adapt to changing work dynamics seamlessly.

Streamlined Workday: Perhaps one of the most compelling advantages of Motion is its potential to save users up to 30.3 days per year. This metric is a testament to the tool's efficiency in optimizing workflows and minimizing time spent on manual planning and rescheduling. In a fast-paced work environment, reclaiming this time can translate into increased productivity and a healthier work-life balance.

Customizable Features: Motion doesn't adopt a one-size-fits-all approach. The app offers customizable features, allowing users to tailor their experience based on individual preferences and work styles. From personalizing task views to adjusting scheduling parameters, this flexibility ensures that Motion adapts to the unique needs of each user.

Task Progress Tracking: Tracking progress is crucial for any productivity tool, and Motion excels in this aspect. The task management system allows users to monitor the progress of individual tasks and projects. This transparency fosters accountability and collaboration within teams, ensuring that everyone is on the same page regarding project milestones.

Automatic Rescheduling of Unfinished Work: In a dynamic work environment, tasks may go unfinished. Motion's AI steps in here as well, automatically rescheduling incomplete tasks to ensure they don't fall through the cracks. This proactive approach to task management ensures that important assignments are not overlooked amid the hustle of day-to-day responsibilities.

Deadline Reminders: Meeting deadlines is crucial for productivity, and Motion recognizes this by providing deadline reminders. Users can set specific deadlines for tasks, and the app ensures that timely reminders keep them on track. This feature contributes to a proactive and organized approach to task completion.

Suitable for Many Business Types: Motion's versatility makes it suitable for various business types, from freelancers managing personal projects to large teams coordinating complex endeavors. The app's adaptability ensures that its features cater to a wide spectrum of professional needs.

Encourages Deep Work: The inclusion of features like Focus Time mode, timeboxing, and Pomodoro timers underscores Motion's commitment to fostering deep work. These tools empower users to create an environment that promotes focused and uninterrupted work sessions, enhancing overall productivity.

Efficient Time Blocking: Time blocking is a proven technique for effective time management, and Motion incorporates this seamlessly. Users can allocate specific time slots for different tasks, helping them structure their day for maximum productivity.

Team Project Organization: While Motion may not be explicitly marketed as a project management tool, it exhibits robust project organization capabilities in team plans. The interface, reminiscent of established project management tools, facilitates efficient team collaboration and progress tracking.

Shared Progress Tracking: Collaboration is at the core of Motion, and shared progress tracking ensures that team members are aligned on project milestones. This transparency contributes to a cohesive team dynamic, particularly in remote or distributed work settings.

Automated Priority Setting: Motion's AI extends its influence to prioritize tasks automatically. This proactive approach saves users the time and cognitive load associated with constant manual reassessment of task priorities.

Team Schedule Visibility: Team plans in Motion provide visibility into the schedules of all team members. This feature fosters coordination, enabling teams to align their activities and deadlines effectively.

Anonymous Task Planning: For scenarios where the nature of tasks requires anonymity, Motion allows for anonymous task planning. This unique feature caters to specific business contexts where confidentiality is paramount.

Work and Personal Calendar Merging: Motion acknowledges the intertwining of work and personal life by allowing users to merge their work and personal calendars. This consolidated view aids in holistic automatic scheduling.

Step-by-Step Onboarding Instructions: Navigating a feature-rich tool can be daunting, but Motion simplifies onboarding with step-by-step instructions. This user-friendly approach ensures that users can harness the full potential of the Motion app without a steep learning curve.

Keyboard Shortcut-Friendly: Efficiency enthusiasts will appreciate Motion's keyboard shortcut-friendly design. This feature caters to users who prefer navigating the app without relying extensively on mouse interactions.

Syncs Calendars, Meetings, Events: Motion's syncing capabilities extend beyond basic calendar integration, covering meetings and events as well. This comprehensive synchronization ensures that users have a consolidated view of their professional commitments.

Can Replace Multiple Productivity Tools: Motion's feature set is expansive enough to potentially replace multiple productivity tools. The app's all-encompassing nature can streamline workflows, reducing the need for users to toggle between different platforms.

Supports Google and Outlook Email Accounts: Recognizing the prevalence of Google and Outlook email accounts, Motion ensures compatibility with these platforms. This support streamlines integration for users relying on these email services.


Limited to Google or Outlook: One notable limitation is Motion's reliance on Google Calendar or Microsoft Outlook. While these are widely used platforms, users who prefer alternative calendars may find this constraint limiting.

Limited Customization Options: Despite its versatility, Motion has somewhat limited customization options. Users seeking highly tailored experiences may find the customization features lacking compared to some other productivity tools.

User Reviews of Motion

"Honestly love Motion. I knew I would but it has been a game changer. I’m not consistent with my calendars but the automation allows me to pick up where I left off and reorganize and reset so much quicker!" Jessica Faremouth

"Motion has helped me so much. I am a public practice accountant, and being able to load in my compliance work for clients with deadlines, recurring tasks such as monthly BAS preparation has been such a blessing. I used to spend the first half hour of my day deciding which tasks were my priority, but this does it for me. When a client asks me to do a task, I can quickly add it with a keyboard shortcut and a few parameters, and instantly it is scheduled and prioritised for me. Perfect!" Bec Davis

"I'm really quite amazed by Motion. I feel like I've wasted so many years shuffling my calendar of tasks around myself. Leaving that job to Motion actually removes a fair bit of stress from my life." Andrew Laws

How We Tested Motion

1. Ease of Use: Our team initiated the testing process by evaluating Motion's user interface and overall ease of use. Navigating through features such as task creation, scheduling, and project management, we assessed how intuitively users could grasp the functionalities.

2. AI-Based Scheduling Efficiency: A pivotal criterion was the performance of Motion's AI-driven scheduling. We input a mix of tasks, observing how well the algorithm prioritized and adapted schedules. The efficiency of automatic rescheduling for unexpected tasks was a key focus, gauging the tool's adaptability.

3. Collaborative Task Management: Testing the collaborative aspect, our team assigned and shared tasks among team members. We assessed how seamlessly Motion facilitated teamwork, focusing on features like progress tracking and task assignment.

4. Integration with External Calendars: Integration with external calendars, particularly Google Calendar and Microsoft Outlook, was a critical evaluation point. We examined the syncing process, ensuring that imported data retained its integrity within the Motion platform. The ease of merging personal calendars with professional commitments was also considered.

Our Review Rating System

We employ a 5-star rating system for all the AI tools we review to give you a comprehensive idea of the overall utility of each tool.

  • Five stars: Editor’s choice
  • Four stars: An excellent choice
  • Three stars: Meets some of our standards
  • Two stars: Doesn’t meet our standards
  • One star: Not recommended

Our team of experts has awarded this AI tool an overall rating of five stars, designating it as an Editor's Choice. Motion surpasses expectations, seamlessly integrating task management, project coordination, and meeting scheduling. Its AI-driven scheduling tool, collaborative features, and adaptability make it an unparalleled choice for enhancing productivity. The comprehensive suite, coupled with user-friendly design, positions Motion as an outstanding solution for individuals and teams. This Editor's Choice accolade signifies our utmost confidence in Motion's ability to not only meet but exceed the highest standards of productivity and efficiency.

Rating 5/5

Alternatives to Motion

Exploring alternatives to Motion unveils a diverse landscape of productivity tools, each offering unique strengths to cater to varying user preferences. From personalized scheduling experiences to streamlined task execution, these alternatives present compelling options for individuals and teams seeking tailored solutions for their specific productivity needs.


Slated, in its private beta phase, aims to streamline scheduling with personalized solutions. Compared to Motion, Slated offers a unique approach to personalized scheduling, focusing on tailored scheduling experiences. While Motion excels in comprehensive task and project management, Slated's emphasis lies in effortless note-taking and personalized scheduling. Slated's strength is in simplifying scheduling complexities, catering to users seeking a more personalized touch in their scheduling endeavors.


TodoGPT stands out as an AI-powered task management application that shares similarities with Motion in automated scheduling and task tracking. However, TodoGPT emphasizes efficient task execution and prioritization. Unlike Motion's diverse feature set encompassing project management and meeting scheduling, TodoGPT leans towards providing a more focused approach to task execution, making it an appealing choice for users primarily seeking robust task management capabilities.

Berg Scheduler

Berg Scheduler leverages advanced AI, particularly GPT-4 technology, to revolutionize meeting scheduling. Compared to Motion's broad spectrum of productivity features, Berg Scheduler excels in understanding user tone and voice for a more personalized scheduling experience. While Motion consolidates various productivity aspects, Berg Scheduler's strength lies in providing a highly personalized and efficient meeting scheduling experience through cutting-edge AI technology.

Motion FAQ

Below are answers to some of the frequently asked questions about our Motion review.

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